Sunday, May 20

Building Membership Portals, Capturing Leads, Developing Coaching Programs and Integrating Your Back Office Has Never Been Easier. Welcome to UltraFit Systems, home of the most leading edge web design, administrative and Internet marketing infrastructure for the health industry you have ever experienced.


 

Our marketing systems, technology platforms and educational training delivery vehicles are available and affordable to even the smallest of businesses.

As leaders in technology integration and Internet marketing, we assist health practices get up and running fast.

We have helped medical, dental, physical and nutritional businesses as well as educational training and certification programs develop solutions to their problems even if their budgets or resources are constrained, their company's in start-up or growth mode and their resources stretched beyond their limits.  This is where we shine...

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Our personal expertise coupled with our integration technology is going to get you up and running fast and in today's economic environment, once you make a decision to move forward you don't want to wait months to get your infrastructure in place.

As 30 year veterans of the health sciences, training, and technology fields, we bring seasoned expertise to your business in a time span and implementation schedule like no others in the industry.  We can have business infrastructure wrapped and implemented around your business concept in a matter of days and weeks.

Short cut the path to implementation by utilizing our outsourced website platforms, automated marketing systems, in-house training programs and financial and accounting expertise.  We can have your website, operating and your marketing and accounting systems all up and integrated in a matter of days.  You can begin practicing immediately rather than worrying about all the administrative and overhead issues that you don't even know you have yet.

Our team can take care of concept and planning development, legal incorporation, accounting and financial systems, lease negotiations, marketing, technology, including professionally hosted (SaaS) websites and client relationship management systems, and training program delivery and content development.  We can refer you to a licensed professional when you need it and or steer you clear of obstacles and roadblocks within our in-house expertise that we are always happy to share with you.

So what does that all mean for you?

If you are a Health professional with a need to reach your prospects and clients online and or to bring them into your brick and mortar clinic then we can help you.  If you are a therapist, trainer, nutritionist, doctor or PhD developing leading edge approaches to treating health issues your expertise can be  spent on client touch points rather than the infrastructure and delivery vehicles required to manage your practice.  You run the front office while our systems are running your back office and significantly reducing your need for outsourced personnel and employees.


Some of the features of our system and platforms:

 

Permission-Based Email Marketing

Expand the range of traditional email marketing, and combine it with a contact manager to tell you EVERYTHING about your customers and prospects. With that kind of insight, you can easily deliver perfectly tailored messages at each step of the buying process...and you'll be a welcomed guest in your prospects' in boxes.


 

Create an Automated RSS Feed From Your WebSite to an Email

RSS to Email will automatically send your subscribers a newsletter whenever any RSS feed gets updated. Publish once, and bam - we send the newsletter.  The system will check for updated content each day based on your scheduler.  Up date your blog once a week, twice a week... no matter when it sees fresh content it sends an email out to your list notifying them of a new post or broadcasting the post content in the body of your email.


 

Fully Integrated CRM

Store all your leads, prospects, and customers in a single, centralized database. Track every time someone opens an email, clicks a link, or takes any other action. Use that intel to create a targeted list for your next campaign so you're better prepared to close the deal.


 

Smart Automation That Works For You

Let out toolbox follow up for you. Create unlimited follow-up sequences for each point of the sales process. As people move from lead to prospect to customer, our system will automatically start and stop the appropriate follow-up sequences. It's like having sales reps that work around the clock.


 

More Than Just Email

Dramatically boost response to your email campaigns by enhancing them with letters, postcards, faxes, and voice messages. Launch targeted multi-media campaigns, or use multi-media in your automated follow-up sequences.


 

Opportunity Management

Manage your sales pipeline and track the status of potential deals as they progress through your sales process. Automatically distribute opportunities to your sales team and easily see who is converting and who isn't. Use our automation engine to make your sales reps lives easier by letting your toolbox automatically follow up during the sales process.


 

Billing, Invoicing, and Collections

Create orders and invoice clients from inside your toolbox. Receive payments via pay pal or via credit card. Track your accounts receivables and let the system automatically follow up on overdue balances and expired credit cards. Note: We currently are only able process orders in US dollars.


 

Store Front and Shopping Cart

Sell your products and services online and let your customers checkout with our shopping cart. You can either host your store with our built in web store or you can easily integrate your own web store to work with our check out process.


 

Affiliate and Referral Program Management

Let other people sell stuff for you. Track who is referring leads and sales and how much commissions they have earned. Create multiple tiers of commissions and make a lot of money.


 

Complete Analytic Tracking System

Our live analysis of data is available to you 24/7 through our website tracking tools.   No more guessing where your traffic is coming from, what the keyword referrals are or how often visitors are coming back to you site.


 

Complete Help Desk, Support and Client Ticketing System

Our integrated customer support systems allow you to follow and assign problems, opportunities and inquiries to your support team fast and efficiently


 

Native Content Management and Membership Based Platform

Easy to use. New users can learn to contribute content without IT support in minutes. Granular user permissions provide administrators with flexible control.

Business Processes and Technology Integration
Web Design
Marketing Strategies
Site Integration
Business Processes
Business Processes and Integration Technologies As technology becomes friendlier and prices decrease, the role technology plays in the business environment becomes more of a necessity rather than a luxury.  As such, it is virtually impossible to compete and run a business today without managing your own software solutions or outsourcing certain functions to companies who develop or manage technology solutions such as Website design, Search engine optimization, online marketing, customer relationship management, accounting, payroll, taxes, merchant banking and vendor payments.

In today’s fast paced environment, all companies, even small ones, must have access to automated technologies to manage and promote their businesses.  These technologies have become accessible both finacialy and technically to the small business and as such if you don't have them you will not be able to compete effectively in today's market.

You would not think about doing business today without a cell phone or a website but yet all too often the new entrepreneur fails to look forward to what tools they must have to compete with the constant line of new entrants in the competitive marketplace.  

UltraFit Systems can create a plan to make these various systems talk in harmony to reduce your work load, increase your efficiencies and reduce dependency on other parties to perform these tasks manually.  We will design a system and put together the third party programs to implement the solution.  We can approach the project as business people first, using technology as a tool to make and keep the work environment organized and streamlined.  In addition, we will train you and your employees to utilize these tools to maximize the return on your investment.

Experienced in all aspects of business administration,presentation protocols, website development, administration and customer technologies as well as back office accounting and operational systems, we solve your problems and offer up integrated solution technologies to not only get you started but lay a foundation to grow from.

We have been implementing third party software solutions and integrating technologies in all aspects of business projects for over 30 years.  We are not just technicians but business and science people trained in the use of modern technology.  As such, we can speak your language and translate it into results using the right products to fit your situation.
Methodology
Business Plans and Processes
Business Plans and Processes

Every human has a soul and every company has a business plan, some documented, some not.  The mere documentation of plan does more as an exercise to gel your thoughts and disseminate your vision to employees, partners and vendors than it does to serve as a road map for the future.  In reality businesses are fluid and usually veer off the course charted in their business plans due to unforeseen circumstances.  The truth is many companies must stay nimble in order to react to those things not forcasted or expected within the assumptions of the business plan.

Due to market and economic factors, most companies will create a comprehensive business plan every 3-5 years based on a broad set of assumptions.  Most companies will develop a specific operating, marketing and financial plan annually.  This allows for both an avenue to deal with current market events as well as creating an implementation plan based on the resources available or required.  These plans are typically started in September with preliminary drafts due by October and final plans approved by November.  This allows for one month for the company to begin planning their roles and resource allocations to start off the new year.

The main importance of the plan is the process the management team must go through to adequately develop its content.  If done properly, the research and brainstorming should actually lead to relevant facts which would allow the company to make better decisions to help insure its success.  All too often after a business fails, one can point to certain data or information which may have led them to make different decisions had they know earlier.  The business planning process helps to make sure you have the most recent thinking and data from inside and outside your organization from which to develop your business strategy.

At UltraFit Systems we have developed some simple tools we use to help guide you through the process.  This includes either one on one or group strategic sessions to hone the collective thoughts of the founder or organization as well as a business plan template to create a framework from which to expand the thoughts of the strategic sessions.


Secure dedicated server data center
When you choose our turnkey hosted solution, you can be assured that your investment will be housed in an environment designed to enable it to operate to its maximum potential.

 Our secure data center environment gives your dedicated server access to a high-speed internet connection through multiple providers, 24/7 security, plus a fully redundant power system.

We're so confident in the resilience of our dedicated servers that we offer a 99.9% internet connectivity up-time guarantee.
         
The ultimate internet environment
  • Our two secure data centers house thousands of the latest web and mail servers, maintained 24x7 by our expert team of engineers. Every possible consideration is made for dedicated servers to operate to their full potential, so they can deliver the highest possible levels of uptime and security

Unrivaled connectivity
  •  - plugged directly to the backbone of the internet, every server enjoys a fully redundant Tier 1 connection so our customers never experience slow-down or service interruptions.

The safest place for your dedicated server - Ultimate security
  • Data center access is strictly limited to security-cleared personnel, controlled by extensive CCTV monitoring and state-of-the-art access control systems.
  • CCTV covers all areas of the data centers and corporate offices.
  • Highly experienced security guards on duty 24x7x365.
  • Access control requiring swipe-card, multiple digits PIN, finger-print plus accurate weight matching, ensuring absolutely no access to unauthorized personnel.

 
Climate controlled environment
  • Extensive environmental controls are employed to make sure your dedicated server works to its full potential and delivers high performance day-in, day-out.
Our system ensures that the data center climate is monitored and adjusted to perfection at all times.
  • Top of the line air-conditioning units.
  • Humidity analyzers and accurate temperature monitors.
  • Fire suppression equipment – if the worst should happen, FM-200 gas is discharged within just 2 seconds to suppress the affected area.
Uninterruptible power supply
  • Our data centers use the most advanced APC X UPS system available, providing uninterruptible power to your dedicated server. In the case of a power outage, the power supply is switched instantly (with absolutely no interruption) to a diesel generator capable of running the data centers for 30 days.
 Monitoring
  • In addition to our sophisticated monitoring systems, we have a team of expert engineers monitoring the data centers 24 hours a day, ensuring that any potential issues with the platform are prevented before they can even happen.